“Get set to cycle” is run by Leeds Bike Mill is part of the CityConnect’s Community Grant scheme – a project delivered by the West Yorkshire Combined Authority with the aim of encouraging people to travel more by bike. We use this information to see where our grants have helped people and see, for example,  if our grants are not getting to people from any specific ethnic group.  The small print below is about our responsibilities when using this data, and your rights.

For the purposes of the General Data Protection Regulations, the ‘controller’ of the personal data which you provide in the attached form is the West Yorkshire Combined Authority (“WYCA”, “we”, “us”) of Wellington House, 40-50 Wellington St, Leeds LS1 2DE (tel: 0113 251 7272). WYCA is registered with the Information Commissioner’s Office with registration number ZA051694. WYCA can be contacted at the address above. You can contact us at the address above.

The Grantee (Leeds Bike Mill) is administering the Community Grant scheme on WYCA’s behalf and will therefore collect and use your personal information only in the manner that we instruct it to do so, as a data processor.

WYCA is collecting this data and will process it for the purpose of monitoring and evaluating the impact of the Community Grant scheme. This may also involve either WYCA or The Grantee contacting participants at a future date with a follow-up survey to assess the impact of the programme. We may also like to send you information about cycling-related services offered by WYCA, if you consent.

Your personal information which may be classed as ‘sensitive personal data’ under the DPA (and the GDPR), namely information about your ethnicity, will only be used for the above purposes if you consent.

Information which is not ‘sensitive personal data’ will be processed on the basis of our legitimate interest to monitor and evaluate the impact of the project which form part of the CityConnect programme. We do not require your consent to use such data for this purpose.

There may be other circumstances in which we may share or use certain information about you, which are:

  1. if we have a legal obligation to do so or if we are required or requested to do so by a competent authority such as the police or a court;
  2. if we need to use or disclose your information to obtain legal advice or in connection with legal proceedings;
  3. if we need to share your information to protect your vital interests if you are unable to give us consent or it is unreasonable for us to ask for your consent in the circumstances (e.g. if you are injured).

The information you provide us with may be accessed and used by our staff, contractors and the third parties mentioned above for the purposes we have specified. The information will be stored on WYCA’s ‘Upshot’ account. Upshot is a UK charity which provides us with performance management software.

We will retain your information until the end of the CityConnect project, in accordance with our records retention policy and on the expiration of such period we will safely delete it.

As a data subject you have a number of rights under GDPR. These include the right to access the information which we hold about you. In some cases you may have a right to have your personal data rectified, erased or restricted, and to object to certain use of your data. You have an absolute right to demand that you stop receiving marketing information. Please do not hesitate to contact us at the address above should you wish for more information about your rights.

You may also withdraw your consent at any time by contacting us at the address above. This would not affect the legality of what we do with your personal data before you withdraw consent and would not stop us from continuing to use your data to the extent that we do not require your consent. It would stop us from further using data for purposes which require your consent (sensitive personal data and marketing).

If you are unsatisfied with the manner in which we collect or handle your personal data you have a right to make a complaint to the Information Commissioner’s Office. Information about how to make complaints can be found on the ICO’s website.